Instrumental Music Enrolment Form

Enrolment into the Instrumental Music Program at Preshil is considered an ongoing commitment from year to year unless written notification of termination is provided by parents.

We value the welfare of the children seriously and wish to ensure that every student enjoys and feels supported by our program.

Please complete one form per instrument. Copies will be provided to the appropriate campus Music Administrator and the Head of Music.

Date *

Student Details

Student First Name *

Student Last Name *

Campus *

Year Level *

Parent / Guardian Name *

Parent / Guardian Contact Number *

Parent / Guardian Email Address *

Instrument Details

Prior Experience Please indicate whether the student has undertaken lessons on this instrument in the past.

Preferred Length of Lesson *

Name of Preferred TutorThe School will endeavour to accommodate your request if possible.

CommentIf the student has undertaken lessons on this instrument in the past, please provide some details regarding experience and levels of achievement. This could include AMEB examination levels, years of learning or playing the instrument, and other ensemble for performance experience on this instrument.

Terms of Agreement – Preshil Instrumental Music Program

Attendance at Lessons

Arlington Campus (10s and 11s):
Students in the 10s and 11s are encouraged to make their own way to music lessons where possible. Tutors will collect younger students from their classrooms.
Year 7 Students:
Year 7 students will receive support for their first term of lessons as they transition to managing their own schedules. Tutors will collect students who do not arrive on time during this period. Following the first term, students are expected to arrive at lessons independently and on time.
Secondary Students (Years 8–12):
All other secondary students are expected to know their scheduled lesson times (posted on Compass) and arrive promptly.
Students who arrive late or miss their lesson without prior notice will be marked absent, and the lesson will not be rescheduled or refunded.

Lesson Details

You will receive confirmation of your child’s first lesson by phone or email—please allow up to 10 business days for contact from a tutor.
Each term includes eight lessons, billed in advance. If lessons begin part-way through the term, they will be pro-rated accordingly.
For billing inquiries, please contact the Business Manager.

Missed Lessons & Make-Up Policy

Make-up lessons will be offered at the tutor’s discretion when absences occur due to:

School-related activities (excursions, exams, camps)
Tutor illness
Student absence, where sufficient notice is given

Tutors will make all reasonable efforts to reschedule missed lessons, which may include offering a longer session. If a make-up lesson cannot be arranged, a credit will be applied to your account.

Absences and Notifications

If your child will be absent, please notify their Instrumental Music Tutor before 8:30 am on the day of the lesson.
If you are unable to contact the tutor directly, please notify Reception:

Blackhall Kalimna: (03) 9817 6135
Arlington: (03) 9816 7900

Reception staff will pass your message on to the relevant tutor.

Injury or Medical Considerations

If an injury prevents your child from playing their instrument, the tutor may provide theory-based lessons during recovery.
For injuries lasting more than two weeks, or where the recovery time is uncertain, families may choose to pause or cancel lessons with four weeks’ written notice.

Please notify the Music Administrator as soon as possible in such cases.

Enrolment and Withdrawal

Enrolment in the Instrumental Music Program is ongoing and automatically continues year to year.
To withdraw from the program, families must provide four weeks’ written notice to the appropriate campus Music Administrator.
Withdrawals cannot be processed mid-term. Cancellation will take effect from the following term once notice is received.

I understand that the Instrumental Music tuition will be billed each term and is payable in advance. *

I understand that enrolment is an ongoing commitment and is considered ongoing from year to year unless notification of termination is provided. Lessons cannot be cancelled during term time and four weeks' written notice is required to the appropriate campus Music Administrator to terminate lessons. Termination of lessons will take effect from the following term. *

I have read the Parent Information Letter detailing payment for lessons *

I have read and accepted the terms noted on this Agreement. *

Parent / Guardian Signature *

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Date